Review Guidelines
4 Critical Dimensions of Online Invoicing Systems
Here are the 4 Dimensions which are critical for Virtual Assistants or Freelancers. They are Branding, Client Experience, Operational Efficiency, and Pricing. If you have unique needs outside of solo business (i.e. Multilevel Virtual Assistance business), you may need to put more weight in project management and multi-user capabilities of these tools as these are not heavily focused on this review. Do your own evaluation. But your most critical considerations should be as follows:
Brand You!
1 BRANDING | Your invoice should act as a marketing tool for your Virtual Assistance Business. A professionally branded invoice helps a lot in propelling your image from “Assistant-gone-virtual me” to “Virtual Corporation“. A good online invoicing allows easy customizability and extensive flexibility. You have enough freedom to adapt the invoice/system to your needs even though you don’t have technical know-how.
Client Experience
2 CLIENT EXPERIENCE | Every client touch point should deliver that outstanding client experience. Your billing process is no exception. A good online invoice makes it easy for your Clients to access and pay their invoices. The best of the lot can provide such delightful experience that can easily pave the way for word of mouth referral – sweet!
Operational Efficiency
3 OPERATIONAL EFFICIENCY | A lot of Virtual Assistants mistake activity for productivity. Recreating invoices (even using excel templates), transferring/calculating billable hours, re-documenting expenses and estimates, manually tracking invoice status – these are all unproductive activities. They do not help your business grow. They should be automated so you can start focusing on actually building your Virtual Assistance Business. Good online invoicing streamlines your whole workflow. It makes you more efficient, thereby saving you lots of unproductive admin hours.
Pricing
4 PRICING | If you think manual/excel invoicing is free, think again. Every hour you spend on creating, sending, tracking your invoice costs you not only billable hours but also the opportunity to strategize and build your business. Now a days, online tools have indefinite Free plans or Freemium models that it is almost foolish not to take advantage of them. Most Virtual Assistants with concentrated Client base can survive medium term under Free Plans. Even if you paid, the monthly cost of these online invoicing tools are only equivalent to 1 (or less) of your billable hour per month. This is such a small price to pay for professional branding, better Client experience (more sales), and increased operational efficiency. Consider it as a small investment to your Virtual Assistance Business.
Do know that all reviews abide by The Seal of Trust Guidelines. Should you have queries, please drop a note at BestInvoice@VATrainingOnline.com
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Invoicing Systems | Best In Class
Invoicing Systems | Web Invoices (All)
FreshBooks | Harvest | Cashboard | Zoho Invoice
